Posted 1 week ago

Job Title: Admin Assistant

Gender: Male & Female

Sponsorship & Visa Status:

  • Family Sponsored: Valid QID with Full-Time Work Permit (priority given to family-sponsored candidates)

  • Company Sponsored: Valid QID with Full-Time Secondment Permit

Job Summary

The Administrative Assistant provides essential support to ensure the efficient operation of the office. This role involves managing daily administrative tasks such as handling correspondence, preparing reports, maintaining records, scheduling meetings, and assisting in various clerical duties. The ideal candidate is highly organized, detail-oriented, and able to multitask in a fast-paced environment while maintaining professionalism and confidentiality.

Job Responsibilities

  • Provide administrative support and planning according to department requirements.

  • Coordinate schedules/calendars, make travel arrangements, screen and handle telephone communications, greet and direct visitors, and address administrative problems and inquiries.

  • Facilitate communication and coordination with different departments as required.

  • File and organize office documentation as needed.

  • Compile statistics, gather and compute various data, prepare reports, summaries, or replies to inquiries, selecting relevant data from multiple sources.

  • Organize and facilitate meetings and special events, including scheduling dates, venues, agendas, attendance, and taking minutes, as well as follow-up on matters arising from meetings.

  • Gather, enter, and update data to maintain departmental records and databases; establish and maintain office files and records.

  • Create, compose, and edit technical and/or administrative correspondence and documentation; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate.

  • Perform miscellaneous job-related duties as assigned.

  • Carry out other reasonable tasks as assigned.

Minimum Knowledge, Skills & Experience

  • Office Administration Diploma.

  • Minimum of 4 years of experience in a related field.

  • Excellent communication skills and active listening ability.

  • Excellent command of written and spoken English; proficiency in spoken Arabic is an advantage.

Salary Range

  • To be discussed upon confirmed selection.

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